Annual Conference Sponsor and Exhibitor Info

• Maryland REALTORS® strives to provide exhibitors with the space they desire. Understanding that booth space generally sells out, it is the responsibility of the exhibitor to make the booth selection that best suits them. The earlier an exhibitor makes their booth selection, the more options the exhibitor will have. Maryland REALTORS® is not responsible for the booth selections made by exhibitors, regardless of if one booth is close to a booth of a competing business. 
• Sound equipment must be operated so as not to disturb other exhibitors. 
• Maryland REALTORS® reserves the right in its sole discretion to order the removal of any exhibit, in whole or part, without a refund if, in the opinion of Maryland REALTORS®, would be harmful or injurious to the participants. 
• The exhibitor understands that insurance coverage for personal injury and/or property loss or damage remains the responsibility solely of the exhibitor. Maryland REALTORS® assumes no responsibility for property/damages or loss or physical injury due to fire, theft, or acts of nature. 
• In the event of fire, environmental, or other circumstances beyond the control of Maryland REALTORS® that would cause the Conference to be canceled, the exhibitor will waive any claim for damages or compensation. 
• Exhibitor displays must stay within the confines of the space provided and not obstruct the view of adjacent booths. 
• Exhibitors may not permit other companies to use their space or any part thereof without written permission from Maryland REALTORS®. Any requests as such must be received in writing and sent to: event@mdrealtor.org. 
• Exhibitors must not mar or deface any portion/area of the premises. This includes the placement of nails, hooks, tacks, screws, or tape on any surface. Any such violations shall result in the Exhibitor being responsible for all charges, as assessed by the host property. Any such charges are the sole responsibility of the Exhibitor. 
• No signs, advertisements, show bills, posters, cards, or other media will be attached to any portion of the facility, facility grounds, or adjacent areas. 
• No flammable, combustible, or explosive items, including firearms, of any type, are permitted on the premises. 

Exhibitor grants Maryland REALTORS® the irrevocable, perpetual, worldwide, royalty-free right to photograph, film, record, and otherwise capture images, video, audio, and depictions of Exhibitor’s booth, representatives, materials, trademarks, and logos during the Event (“Media Content”).  

Exhibitor authorizes Maryland REALTORS® to use, reproduce, display, distribute, publish, and create derivative works from the Media Content, in any and all forms or media, whether audio, visual, printed or digital, including but not limited to social media, now known or later developed, for legitimate promotional, informational, educational, or marketing purposes related to Maryland REALTORS® and its events, including future event marketing, without additional notice, approval, or compensation.  

Exhibitor retains ownership of its trademarks and logos, which Maryland REALTORS® may use only as they appear within the Media Content and not in a manner that suggests any endorsement absent written consent. Exhibitor represents and warrants that it has obtained all necessary permissions, including for any audio recordings, from its employees and representatives and is responsible for obtaining any future necessary permissions from its employees and representatives who appear in the Media Content.  

Exhibitor shall indemnify and hold harmless Maryland REALTORS® from claims arising out of Exhibitor’s materials (whether audio or visual, printed or digital), trademarks, or breach of this Agreement. This Section shall survive expiration or termination of this Agreement. 

Cancellations submitted in writing may be eligible for a partial refund: 

• Cancellation 120+ days before event: Full refund, less a $50 administrative fee. 
• Cancellation 90-120 days before event: 70% refund. 
• Cancellation 60–89 days before event: 50% refund. 
• Cancellation less than 60 days before the event: No refund. 

Failure to attend the Event does not relieve Exhibitor of payment obligations. Refunds will not be issued for no shows.