Terms and Conditions

Maryland Association of REALTORS
2013 Annual Conference & Expo - Terms and Conditions
  1. Application and Eligibility: It is understood that MAR reserves the right to reject a request for booth space subject to prior commitments and the right to assign or re-assign booths at its discretion. MAR further reserves the right to decline and prohibit exhibits not approved by them. All aisle space in the Expo belongs to MAR.

  2. Expo Hours/Staffing of booths: Exhibit Booths must be staffed during Expo hours. Exhibitor badges and/or event tickets are required for entrance into the Grand Opening Cocktail Party, Tuesday's Light Lunch, Happy Hour and Wednesday's Exhibit Hall Brunch. Additional tickets may be purchased prior to the Conference or On-site.
    The tentative schedule for the Expo:
         Monday, September 9: 5:00 - 7:00PM
       
        Tuesday, September 10: 11:00AM - 2:00PM; 4:30 - 6:00PM

        Wednesday, September 11: 11:00AM - 1:00PM
    (Exhibitors may enter the Exhibit Hall 1/2 hour before the attendees prior to each event listed above.)

    A Final Schedule will be forwarded vie e-mail 6 - 8 weeks prior to the show.

  3. Location of Expo: Booths will be erected in Exhibit Hall A & B at the Roland E. Powell Convention Center, 1st floor.

  4. Installation & Dismantling of Booths: Installation of Exhibits begins on Monday, September 9th at 8:00AM. All Exhibit booths must be completely set by 2:00PM. All Exhibitors must exit the Exhibit Hall at 2:00PM to allow for the Grand Opening Cocktail Party set-up. No booth is to be broken down prior to 1PM on Wednesday, September 11, 2013.

  5. Failure to Occupy: Any space not occupied by 2:00PM, Monday, September 9, 2013 shall be forfeited by the Exhibitor and space may be resold, reassigned, or used by MAR or Exhibit staff, without refund, unless a request for delayed occupancy has received prior approval.

  6. Schedule Changes: MAR further reserves the right to alter the Exhibit Hall times to agree with the final Conference schedule.

  7. Booths and Furnishings, Equipment and Services: A uniform style Exhibit Booth will be furnished consisting of draped material on aluminum framework with backdrop 8' high, side rails 42" high, one skirted 6' table with two chairs per booth, identification sign, one wastebasket and one electrical outlet. Exhibit displays must not project so as to obstruct the view of the adjacent booths. Booths are 10' wide and 10' deep.
    Exhibitors, per booth purchased, will receive admission passes for all three days for Exhibit booth staffers, one free cyber advertisement, link to company website from MAR website,  tickets to the Grand Opening Cocktail Party, Tuesday's Light Lunch, Happy hour and Wednesday's Exhibit Hall Brunch.

  8. Exhibitor Handling Materials: Exhibitors are welcome to transport and carry in their own materials without charge, providing delivery does not take place in advance of set-up date. Exhibitors may use the Convention Center's drayage and advancement shipment services for a fee. Such delivery will be marked as follows:
           Company Name & Booth number
           c/o MARYLAND ASSOCIATION OF REALTORS
           Roland E. Powell Convention Center
           4001 Coastal Highway
           Ocean City, MD 21842

  9. Additional Exhibitor Services: All other services are available six - eight (6-8) weeks prior to the Conference.

  10. Controlling Access Dimensions: Door dimensions - 16' wide and 14' high (if individual exhibit piece exceeds 14' high, contact Convention Center for information.) Freight elevator - 40,000 lbs.

  11. Subletting Booth Space: Exhibitor may not assign, sublet, or apportion all or any part of contracted booth space, nor may Exhibitor permit the display, promotion, sales or marketing of non-Exhibitor products or services.

  12. Exhibitor Solicitation: No exhibitor advertising, personal solicitation or material distribution will be permitted to extend beyond the booth space reserved. In addition, only organizations renting booths may distribute literature. MAR reserves the right to remove or eliminate any objectionable exhibits, person(s), advertising, souvenirs, or any other feature of action which might harm or impair the high standards of the Conference of the Maryland Association of REALTORS and the Roland E. Powell Convention Center.

  13. Insurance: Insurance on all exhibits is at the Exhibitors own expense.


  14. Liability: Neither MAR, the employees thereof, the owners of Roland E. Powell Convention Center nor their representatives, nor any member of the Annual Conference Committee, will be responsible for fire, theft, damage, delay, mechanical failure, labor trouble or any cause whatsoever, while exhibits and merchandise are in transit, within the Roland E. Powell Convention Center or while being moved into or out of the Roland E. Powell Convention Center. SMALL OR EASILY PORTABLE ARTICLES OF VALUE SHOULD BE PROPERLY SECURED OR REMOVED FOR SAFEKEEPING AFTER EXHIBIT HOURS.

  15. Cancelling Exhibitors: In case said premises shall be destroyed by fire or the elements, or by any other cause, or in the case of other circumstance deemed by MAR to make it impossible for the management to permit the said premises to be occupied by the said exhibitor for the uses herein specified, then and thereupon this contract shall terminate and the said Exhibitor shall or does hereby waive any claim or compensation except the pro-rata return of the amount paid for space rental, should this contract be so terminated.

  16. Special Booth Construction: Special booth construction at Exhibitor's expense is permitted, but it is advisable to submit plans for such work for an approval in advance to MAR. MAR reserves the right to inspect and reject.

  17. Noisy or Obnoxious Equipment: If the operation of any equipment or apparatus produces noise or vibration of sufficient volume or odors found to be annoying to neighboring exhibitors or guests, it will be necessary to discontinue such operation.

  18. Protection of Roland E. Powell Convention Center Property: It shall be agreed by the individual Exhibitors and any riggers, haulers, or other contractors engaged for the purpose of moving exhibits and equipment into and out of the buildings of the Roland E. Powell Convention Center shall be compensated for any expenses incurred in repairing damages or injuries to the physical property of the Convention Center resulting from the handling or the movement of such exhibits and equipment on the premises. Nothing shall be posted on, or tacked, nailed or screwed or otherwise attached to columns, walls, floors or other parts of the building or furniture. Anything in connection therewith, necessary or proper for the protection of the building, equipment or furniture therein, will be at the expense of the Exhibitor. See the Convention Center Manager for any assistance required in connection with this ruling.

  19. Miscellaneous: MAR shall have full power to make such terms and conditions for said Conference as it may deem proper and may amend same at any time, and the Exhibitor agrees to abide by each and every one thereof.